Accounts Payable Manager

Job Description

• Establish and analyze Key Performance Indicators (KPIs) to measure accounts payable performance, implementing corrective actions to optimize processes.
• Provides managerial support for daily cash flow activities and forecasting performed by executive management.
• Ensures accurate recording of invoices and payments and AP controls are maintained.
• Manage and review new vendor setups and maintenance.
• Proactively ensure alignment of Accounts Payable support with organizational needs and goals.
• Oversee the processing of accurate 1099's for Account Payable as required by IRS, and research IRS rules in reporting extraordinary 1099's.
• Manages the daily activities of team members, monitoring deadlines, and providing hands-on support and coaching.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Review and approve invoices to ensure accuracy, proper coding, and compliance with company policies.
• Oversee vendor onboarding, including ensuring proper documentation, W-9 forms, and payment terms are established.
• Monitor the accounting inbox and address inquiries from vendors, employees, and internal stakeholders in a timely manner.
• Provide analysis and insights on AP trends to support budgeting and financial planning.
• Maintain and improve AP workflows within the ERP system (e.g., Sage, Esker) to enhance efficiency and accuracy.
• Prepare AP-related documentation for audits, regulatory filings, and tax reporting.
• Troubleshoot and resolve AP processing issues that require a solid understanding of AP end-to-end processes and interdependencies between AP and adjacent departments (Supply Chain, IT, Treasury, FP&A).
• Manage AP-related month-end close processes, including posting invoices to and reconciling the general ledger.
• Develops, implements, and maintains systems, procedures, and policies, including accounts payable and purchase order functions, to ensure adherence to company guidelines.
• Anticipates and identifies potential risks related to completing AP tasks and takes action to mitigate and minimize company risk exposure.

• Education: bachelor's degree
• Minimum 5 years professional experience, minimum 2 years of supervisory experience.
• Extensive knowledge of accounting principles and accounts payable procedures.
• Certified Accounts Payable Professional (CAPP) or similar certification, preferred.
• Transportation industry experience and/or public accounting experience preferred.
• Experience working in a fast paced, deadline driven accounting environment.
• Extensive knowledge of accounting and management principles, and accounts payable procedures.
• Advanced skills in Microsoft Office applications, particularly in Excel, with the ability to import, export, manipulate, and analyze large volumes of data into meaningful customized reports for management.
• Strong planning and problem-solving skills.
• Must have 1099 and Sales & Use tax filing experience
• Motivation to develop and maintain internal and external relationships.